Privacy notice

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).

Your data

Purpose

The purpose for which we are processing your personal data is to provide and manage access to Cabinet Office provided platforms or applications for employees. We provide this access for you to carry out your duties, and to ensure the security of our systems and platforms.

The data

When editors and publishers access the content management system we will process the following personal data:

• full name
• work email address
• IP address
• your activity on the platform

Legal basis for processing

The legal basis for processing your personal data is: 

• it is necessary for the performance of a contract to which the data subject is a party. In this case that is your terms of employment
• it is necessary for the purposes of the legitimate interests pursued by the controller or by a third party (security monitoring and investigation)

Recipients

Your personal data will be shared by us with the provider of the platform or application. 

Also as your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

Retention

Your personal data will be kept by us until you cease to either require access to the platform, or are no longer a member of staff. At which point the data will be deleted from the platform credentials database.

Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data. 

You have the right to request that any inaccuracies in your personal data are rectified without delay. 

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement. 

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed. 

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data.

International transfers

As your personal data is stored on our Corporate IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through an adequacy decision, or reliance on a UK International Data Transfer Agreement.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or icocasework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, SW1A 2AS, or 0207 276 1234.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk. The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.